The Effective Accounts Assistant Training

This DIXONTECH training equips participants with the essential skills, tools, and techniques required to perform effectively as an Accounts Assistant. It provides a practical understanding of accounting processes, financial documentation, reconciliations, and reporting systems. Participants will gain confidence in handling daily accounting operations, supporting finance teams, and ensuring accuracy and compliance in financial records using modern accounting software.

TRAINING TOPICS

•  Roles and Responsibilities of an Accounts Assistant
•  Accounting Principles and Financial Documentation
•  Accounts Payable and Receivable Management
•  Bank Reconciliation and Cash Flow Control
•  Preparing and Posting Journal Entries
•  Payroll and Expense Processing
•  Accounting Software Applications (Excel, QuickBooks, ERP)
•  Financial Reporting and Month End Closing Procedures

BY THE END OF THIS TRAINING COURSE, DELEGATES WILL BE ABLE TO

•  Understand accounting principles and processes
•  Manage accounts payable and receivable functions
•  Perform reconciliations accurately and efficiently
•  Support month end and yearend closing activities
•  Use accounting software for data entry and reporting
•  Prepare financial documents and reports professionally
•  Enhance accuracy and efficiency in daily accounting tasks

TRAINING IS TAILORED TO

•  Accounts assistants and clerks
•  Junior accountants and bookkeepers
•  Finance and administrative officers
•  Payroll and billing staff
•  Office administrators handling financial tasks
•  Accounting interns and trainees
•  Professionals seeking to enhance accounting skills

TRAINING METHODOLOGY

This program applies interactive lectures, real accounting simulations, and hands-on exercises using practical financial records and accounting software. Participants practice real-life accounting entries, reconciliations, and report preparation to build competence and confidence in supporting financial operations.

DAY 1

INTRODUCTION TO ACCOUNTING AND FINANCIAL SYSTEMS

•  Role and duties of an Accounts Assistant
•  Overview of accounting principles and standards
•  The accounting cycle: from source documents to reports
•  Chart of accounts and transaction classifications
•  Accounting documentation and recordkeeping practices
•  Understanding debit, credit, and double entry bookkeeping
•  Case study: identifying errors in accounting entries

DAY 2

ACCOUNTS PAYABLE AND RECEIVABLE MANAGEMENT

•  Processing supplier invoices and purchase orders
•  Recording customer invoices and receipts
•  Managing credit notes and adjustments
•  Maintaining vendor and client ledgers
•  Payment processing and approval workflows
•  Tracking outstanding balances and aging reports
•  Workshop: creating AP/AR schedules

DAY 3

BANK RECONCILIATION AND CASH FLOW CONTROL

•  Understanding the reconciliation process
•  Matching bank statements with ledger entries
•  Identifying timing differences and errors
•  Maintaining daily and monthly cash reports
•  Cash flow forecasting and liquidity tracking
•  Handling petty cash and expense reimbursements
•  Exercise: preparing a reconciliation statement

DAY 4

JOURNAL ENTRIES, PAYROLL, AND MONTHEND TASKS

•  Posting general journal entries and adjustments
•  Payroll accounting and statutory deductions
•  Recording accruals, prepayments, and provisions
•  Depreciation and asset register updates
•  Trial balance and suspense account management
•  Month end checklists and compliance steps
•  Workshop: closing month end books

DAY 5

ACCOUNTING SOFTWARE AND FINANCIAL REPORTING

• Working with Excel for accounting tasks
• Using QuickBooks, Xero, or ERP systems
• Generating financial reports and summaries
• Exporting and reconciling data digitally
• Analyzing profit and loss and balance sheets
• Final group task: preparing a mini financial statement
• Wrap-up and review of best practices